BNT NZ SuperTourers

Media accreditation

For those wishing to attend NZ SuperTourer promoted events as working media need to complete the accreditation form having read and understood the conditions of application below.

Acceptance will only be considered for applicants that have a proven record of bona fide publication of material in mainstream outlets (e.g. television, radio, newspaper, agency [including photo] and website news/information portals).

Applicants are required to attach proof of application to verify you are working for a legitimate outlet (see sections 2.1 or 2.2).

Applicants outside these criteria are urged to contact a recognised publication portal they can supply material to in order to fulfil this criteria.

New applicants may be requested to submit further evidence to bolster their chances of being considered for acceptance by the series media delegate.
Incomplete or falsified applications will not be considered.

Photographers will also be graded by experience (Gold, Silver, Bronze) to allow new or first-time applicants to be considered, governed by the quantity and quality of coverage likely to be generated.

For more information please contact NZ SuperTourer Media Delegate Freddy Foote: freddy@nzsupertourers.co.nz phone: 0274 960 260.

TV Broadcast Rights holder: NZ SuperTourers Television

NZ SuperTourers Media Accreditation - information

The accreditation application form link can be found at the end of section 4

1. ACCREDITATION BASIS AND PROCESS

NZ SuperTourers will only accept accreditation requests from applicants that fulfil the terms and conditions set (see section 2). These include the quality of the publication/outlet and its public reach at being able to report on a premier sporting code.

PR for teams or representatives of their sponsors, suppliers or drivers will not be accredited as media. It is their employers (the team) responsibility to provide an event pass and to provide working facilities. Space and resources supplied to official media may be made available to PR entities if running an event promotion featuring NZ SuperTourers, as approved by the Media Delegate.

Category PR may apply for Media Accreditation, this will be limited to one journalist and one photographer per category. The photographer and journalist may apply independently but must supply a letter of commission from the category management.

Digital media i.e. websites or digital publication (e-magazine) outlets will be required to verify suitability and value of public audience. They also need to supply verified unique monthly visits for the last three months – as evidence of audience reach.

Social media photographers or individuals with photo gallery only websites will not gain media accreditation.

Trade magazines, newsletters, in-house company publications will not be accredited as media unless they can show a satisfactory outside public reach. These publications are still not guaranteed accreditation and will be analysed on a case-by-case basis.

Applicants who wish to undertake a commercial venture at NZST events (this includes but is not limited to website, television, radio and commercial photographers) must send full details of their intentions along with their completed accreditation details to the NZST Media Delegate for approval.

Any filming media (i.e. non-still photography) except for the TV Broadcast Rights holder are only permitted to record and publish upon prior approval from the NZST Media Delegate. See section 5.4 Filming Media for further details.

Motorsport New Zealand media accreditation is not applicable to NZ SuperTourer events.

*Free images from the official NZST photographer will be made available on a daily basis for editorial use only to media outlets. Access (via website login) will be provided upon legitimate request to NZ SuperTourer Media Delegate Freddy Foote freddy@nzsupertourers.co.nz

2. ACCREDITATION CRITERIA & PROCEDURES

NZ SuperTourers distribute two forms of Media Accreditation; Event-only and Full Series.
Applicants must submit their details via the web-form, including name, contact details, publishing outlet, evidence from the outlet supporting the submission and its circulation/distribution information for the purpose of checking suitability.

Suitability is judged on depth of public reach and quality of appearance. The two criteria are weighted against the distribution/viewership and appearance quality standard set by the likes of known mainstream outlets.
Preference is given to publications on sale to the public, agencies supplying news/images to media organisations on a commercial basis, or broadcasting news and results to a significant (and verifiable) public audience on a regular basis.

Upon submitting the completed form the applicant can expect a response within two working days. If the applicant is unsuccessful it is advised to attempt re-submission using criteria that exceed the standard outlined above (i.e. align with a print newspaper on sale to the public or mainstream outlet).

2.1 Full Series Media Accreditation

Series Media Accreditation is allocated to mainstream media and select motorsport media who are attending all or most NZ SuperTourer events. Full Series Media Accreditation is subject to the applicant holding a permanent position with a major newspaper, magazine, television station, and radio or endorsed website. Evidence of the applicant’s position is required in writing from the outlets Editor or senior staff member.

In all cases media will be required to provide examples of work published.

Freelance media will only be considered for Full Series Media Accreditation if it is shown they provide material on a regular basis to outlet/outlets with audience/circulation/viewership of sufficient quality and quantity (i.e. major metropolitan newspaper, magazine, television, radio or designated website).

Applicants must have attended at least five (5) NZ SuperTourer events during the previous year’s season.

Category photographers and journalists may apply for Full Series Media Accreditation but are subject to the same criteria as general media.

Photographers will be assigned a vest, which must be worn while accessing restricted areas – as prescribed in that venue’s go/no-go area maps.

Applications for Full Series Media Accreditation must be submitted by no later than 5 March 2014. Late applications may not be considered.

Requests must be supplied with a formal application letter of support written on the publications own letterhead signed by the editor or a senior member of the editorial staff. It must include:
a) Full name/s of representative/s that will be covering the event,
b) Job title/s of representative/s (journalist or photographer),
c) Evidence of prior published material in the form of tear sheets, clips or recordings,
d) Verified evidence of distribution/viewership figures to a public audience.

2.2 Event-Only Media Accreditation

Event-only Media Accreditation will be granted for media only attending selected NZ SuperTourers championship events.

For Event Only Media Accreditation publications must publish a report specifically related to the event which accreditation has been requested.

Event only passes may be allocated to general news, specialist, business and lifestyle consumer publications who do not intend to publish conventional race reports, but the coverage is considered to be of editorial benefit to NZ SuperTourers.

In most circumstances a maximum of two representatives (journalists and or photographers) per publication may be accredited for any one round of the NZ SuperTourer series.

In all cases media will be required to provide examples of work published.

Applications must be received at least three (3) days before the requested event. Applications lodged after the deadline or incomplete will not be accepted.

Requests must be supplied with a formal application letter of support written on the publications own letterhead signed by the editor or a senior member of the editorial staff. It must include:
a) Full name/s of representative/s that will be covering the event,
b) Job title/s of representative/s (journalist or photographer),
c) Evidence of prior published material in the form of tear sheets, clips or recordings,
d) Verified evidence of distribution/viewership figures to a public audience.

3. PHOTOGRAPHER ACCREDITATION

Photographers may apply as individuals for either Full Series or Event-Only Media Accreditation but must provide full details on the publication or media outlet that they are shooting for along with a request in writing from that outlet.

Photographers will further be graded in to GOLD (for approved Full Series), SILVER for regular EVENT ONLY and BRONZE for new or occasional EVENT ONLY approved applicants.

Additional accreditation terms require GOLD category photographers to mentor BRONZE applicants as required and by rotation. This would be for one day of an event, up to twice a season. The Media Delegate will discuss and agree days/pairings between each party.

Photographers will be provided with a NZST numbered vest which must be worn while accessing or operating in restricted areas, as denoted by each venue’s go/no-go area maps. Vests will be issued by the Media Delegate (or a nominated deputy) and become the responsibility of the wearer to look after it. Loss or damage will incur a replacement cost.

Only NZST vests will gain access to restricted areas. Non-compliance will result in removal from the venue and/or revoking of any pass.

Maps of restricted areas will be available from each event’s media room and can be picked up once indemnity sign-on is complete.

EVENT ONLY pass holders must return their vest at the end of the weekend to the Media Delegate (or nominated deputy) and have the indemnity sheet counter signed that it has been returned.

4. DIGITAL ONLY MEDIUM (website, e-news/magazine)

Applications from DOM (Digital Only Media) are subject to the same eligibility criteria requiring evidence of the quality of the publication/outlet and its public reach at being able to report on a premier sporting code.

If a digital news medium is given photographer and/or journalist accreditation it is on the understanding that all images used must be clearly watermarked, not be available to the public for downloading or saving without the watermarking, be of low resolution and not for commercial use.

Images are to be part of news articles only and should be contained within the article page or opened from the article page. Photo galleries of the event are not permitted.

Articles are not to list the full results (i.e. entire field placing) of independent races or rounds as a whole.

Applicants must provide evidence that the DOM is a professionally run general news or sports based outlet.
Evidence should include past NZ SuperTourer, or motorsport coverage of recent time. Blogs, forums and other personal websites will not qualify.

Only one representative journalist per website per event may be accredited. Websites associated with a print or broadcast media organisation that has already applied for and been granted any other form of media accreditation will not qualify for the extra accreditation.

Click to be taken to the online application form.

Applicants will be notified within two working days as to the outcome of their submission.
All attending media must sign the indemnity form for that venue, located in the event media room, noting their name, contact phone number, accreditation identification number (and where applicable, NZST photographer vest number).

For more information please contact NZ SuperTourer Media Delegate Freddy Foote:
freddy@nzsupertourers.co.nz phone: 0274 960 260.

5. MEDIA PROTOCOLS

5.1 PIT LANE

Series and Event-only Media Accreditation does not include pit lane access while the pits are live.

A live session is defined as any NZ SuperTourers or support category under practice, qualifying, or race condition.

Pit lane access while live is restricted to specified GOLD PASS photographers (including authorised Broadcast Rights personnel).

Non-GOLD PASS media are allowed to the edge line of the garages while live – at the invitation and discretion of the individual teams.

Access to the pits during Hot Lap sessions is allowed by all media and team PR but any found to be performing their duties in an unsafe manner will be removed.

Team PR are under the same restrictions as Non-GOLD PASS and are not allowed in pit lane during any live session.

At endurance rounds (1, 2, 3):
Regulation fire suits and personal protective equipment are compulsory in pit lane during all endurance round NZ SuperTourer races where refuelling could occur.

5.2. INTERVIEW PROTOCOLS

Track or pit interviews may only be conducted after the official broadcast personnel have concluded their duties or if no interference of these duties will be had. Interviews are welcome at media conferences or at the team garages/transporters with the permission of the team.

Media must gain permission from teams to enter their garage or transporters.

All interview requests for NZ SuperTourer officials must be made through the NZST Media Delegate Freddy Foote: freddy@nzsupertourers.co.nz phone: 0274 960 260.

5.3 PHOTOGRAPHY AND FILM COMMERCIAL CLAUSE

Photographic images are not to be used for independent commercial or marketing purposes outside of the assigned media criteria. If there is a suspected breach of this clause and photographers are found to be using their images for such purposes outside these guidelines their credentials will be revoked immediately.
Media Passes are the property of NZ SuperTourers and may be removed at any time should ethical or operational protocol as prescribed in the series and governing regulations be breached.

NZST has strict prohibition on the taking of any moving picture images, sound recordings, use of trademarks, titles or logos, or the transmission of certain kinds of results. If any accredited media pass holder outside of the official broadcaster or specific authorised media entity is found producing moving images of any kind of the Event (or any part thereof), their accreditation will be withdrawn immediately.

5.4 Filming Media

Media involved with capturing video footage must obtain permission from the NZ SuperTourer Media Delegate, on the basis any footage is to be used within the boundaries set by TV Broadcast Rights holder: NZ SuperTourers Television.

Teams may film for their own PR purposes; however their PR staff will not be allocated media credentials to gain access to restricted areas without having prior completed the full accreditation process.

Click to be taken to the online application form.

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